Proof of Rent Payment Template, and How to Generate Proof Automatically


A proof of rent payment letter is a document that confirms that a tenant has paid their rent on time and in full. This letter can be useful for the tenant to provide to future landlords or lenders as evidence of their financial responsibility.

Manual create Proof of rent payment

Here are the steps to write a proof of rent payment letter:

  1. Begin by including the date at the top of the letter.
  2. Address the letter to the recipient. This could be a future landlord, lender, or anyone else who needs proof of rent payment.
  3. Introduce yourself and explain that you are the landlord or property manager of the rental property.
  4. State the name of the tenant and confirm that they are a current tenant of the property.
  5. Specify the dates for which rent was paid. For example, if the tenant paid rent monthly, list the dates of each month for which they paid.
  6. Indicate the total amount of rent paid during that time period. You may also want to mention the monthly rent amount and any additional fees or charges.
  7. Confirm that the rent was paid in full and on time. You may also want to mention any late fees or penalties that were assessed if the rent was paid late.
  8. Close the letter with a statement indicating that you are available for further questions or to provide additional information as needed.
  9. Sign and date the letter, and provide your contact information (phone number, email, or address) in case the recipient needs to contact you for further verification.

Here’s an example of what a proof of rent payment letter might look like:


[Recipient’s Name and Address]

Dear [Recipient],

I am writing to confirm that [Tenant’s Name] is a current tenant of [Rental Property Address]. As the landlord/property manager of the property, I can confirm that [Tenant’s Name] has paid their rent in full and on time for the following dates:

[Insert Dates of Rent Payments]

The total amount paid for this period is [Insert Total Rent Amount]. The monthly rent for the property is [Insert Monthly Rent Amount]. In addition to the rent, [Insert any additional fees or charges].

I can confirm that the rent was paid in full and on time for each of the dates listed above. If there were any late payments, a late fee of [Insert Late Fee Amount] was assessed.

If you have any further questions or require additional information, please do not hesitate to contact me.


[Your Name]

[Your Contact Information]

Automatically generate proof of rent payment

When it comes to creating proof of rent payment for tenant, it is important to verify that the request is coming from the tenant, not someone else without the tenant’s knowledge. Therefore, a better way would be to allow tenant to generate through proof themselves and offer a way to verify the validity of the document to proof that it was not falsified.

When landlord collect rent payments through PortfolioBay, tenants will have the ability to download their rent payment proof at anytime without having to bother the landlord, and the receiver of the document will be able to verify the authenticity of the document using PortfolioBay’s document verify to make sure the document isn’t falsified or tampered. The whole process can be done without bothering the landlord, so, it’s one less thing for the landlord to have to management and enjoy the more passive rental income.

If you are burdened by having to create those proof documents for tenants at requests regularly, it’s a good time to get started on PortfolioBay, which not only make generating rent payment proof more passive, but can also optimize your entire rental management flow.


Chad Gipson

Content Director at PortfolioBay