A New Era of Property Management: Embracing the Hybrid Approach


In today’s fast-paced world, managing rental properties can be a challenging task for individual landlords. From tenant screening to maintenance requests and everything in between, the responsibilities seem endless. Traditionally, landlords have had two options: self-management or hiring a property management service. However, a new approach, known as hybrid management, is gaining traction and combines the best of both worlds. Let’s take a closer look at each approach and how hybrid management is revolutionizing the property management landscape.


Self-management involves the landlord taking on all the responsibilities of managing the property. This includes advertising the property, screening tenants, collecting rent, handling maintenance and repair issues, and dealing with any legal matters that may arise.

Pros of Self-Management:

  1. Cost Savings: Managing the property yourself eliminates the need to pay a property management company, which can lead to significant cost savings.
  2. Direct Control: Landlords have complete control over all aspects of the property and can make decisions quickly without needing approval from a third party.
  3. Personal Touch: Landlords can establish a direct relationship with their tenants, which can lead to better communication and a more pleasant living experience for the tenant.

Cons of Self-Management:

  1. Time-Consuming: Managing a property requires a significant time commitment, especially if the landlord owns multiple properties or has a large number of tenants.
  2. Lack of Expertise: Landlords may not have the necessary knowledge or experience to handle all aspects of property management effectively, which can lead to mistakes and potential legal issues.
  3. Limited Scalability: As the number of properties or tenants increases, it becomes increasingly difficult for the landlord to manage everything on their own.

Property Management

Property management involves hiring a professional property management company to handle all aspects of managing the rental property. These companies have the expertise and resources to manage properties efficiently and effectively.

Pros of Property Management:

  1. Expertise: Property management companies have the necessary knowledge and experience to handle all aspects of property management, from tenant screening to maintenance and legal issues.
  2. Time-Saving: Hiring a property management company frees up the landlord’s time, allowing them to focus on other activities or investments.
  3. Scalability: Property management companies have the resources to manage multiple properties and a large number of tenants, making it easier for landlords to scale their property portfolio.

Cons of Property Management:

  1. Cost: Property management companies typically charge a percentage of the monthly rent, which can add up to a significant amount over time.
  2. Lack of Direct Control: Hiring a property management company means relinquishing some control over the property, which may not be suitable for all landlords.
  3. Impersonal: Having a third party manage the property can lead to a more impersonal relationship between the landlord and the tenant.

Hybrid Management Approach

Hybrid management combines the automation capabilities of property management software with the flexibility of on-demand outsourcing for onsite issues. Landlords use software to automate day-to-day management tasks such as rent collection, maintenance requests, and tenant communication. When an onsite issue arises, and the landlord is unavailable, they can outsource these onsite management tasks on-demand.

Pros of Hybrid Management:

  1. Cost-Effective: By using software for most daily management tasks and only outsourcing specific tasks when necessary, landlords can drastically reduce costs compared to traditional property management services.
  2. Flexibility: Landlords can manage their properties remotely using software and only outsource onsite tasks when they are unavailable, providing greater flexibility and freedom.
  3. Automation: The software used in hybrid management automates many day-to-day tasks, reducing the administrative burden on the landlord.
  4. On-Demand Service: On-demand outsourcing allows landlords to address onsite issues promptly without being physically present.

Cons of Hybrid Management:

  1. Learning Curve: Landlords may need to spend some time learning how to use the software and setting up the necessary systems and processes.
  2. Dependence on Technology: The effectiveness of the hybrid management approach relies heavily on the software and technology used, which may not be suitable for all landlords.


The hybrid management approach offers a cost-effective, flexible, and efficient way to manage rental properties. It combines the best aspects of self-management and property management, providing landlords with a comprehensive solution that fits their needs. With the potential to revolutionize property management for individual real estate investors, the hybrid approach is certainly worth considering for those looking to optimize their property management strategy.


Chad Gipson

Content Director at PortfolioBay